Legal

Privacy Notice

Information under Articles 13 and 14 of the General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG). Last updated 2026-10-17. Deutsche Kurzfassung unten.

1. Controller

Benchmarks and Baselines (Nonprofit association under Austrian law (Verein, Associations Act 2002), ZVR 1611538783)
c/o Frieder Simon, Langseitenstraße 11, 3012 Wolfsgraben, Austria
Email: hello@fieldsmodel.org

The Fields Model Initiative is a project of Benchmarks and Baselines. See the Legal for full details. We have not appointed a data protection officer, as we are not required to.

2. The short version

3. Hosting and server logs

This website is hosted by Vercel Inc., 440 N Barranca Ave #4133, Covina, CA 91723, USA("Vercel"). When you open a page, your browser automatically transmits data that Vercel processes on our behalf to deliver the site and to keep it secure: your IP address, the date and time of the request, the requested URL, the referring page, your browser type and version, and your operating system. Images are delivered through Vercel's image optimisation service, which receives the same request data; no additional third party is involved.

Legal basis: Art. 6(1)(f) GDPR (our legitimate interest in operating a secure, reliably available website). Vercel retains request logs only for a short period for operational and security purposes.

Vercel operates servers in the United States. Vercel's Data Processing Addendum, which incorporates the EU Standard Contractual Clauses, applies to our use of the service; Vercel is also certified under the EU-U.S. Data Privacy Framework. Vercel's own privacy policy is available at https://vercel.com/legal/privacy-policy.

4. Web analytics (Vercel Web Analytics)

To understand how many people visit the site and which pages are read, we use Vercel Web Analytics, a service of the hosting provider named above. It works without cookies and without storing anything on your device. For each page view it records the page URL, the referring page, the country, region and city derived from your IP address, your browser and version, operating system and version, and device type. Your IP address is used only to derive the location and to compute a short-lived, hashed visitor identifier that is discarded after 24 hours; the IP address itself is not stored, and visitors are not tracked across other websites.

Legal basis: Art. 6(1)(f) GDPR (our legitimate interest in measuring the reach of the site in a privacy-preserving way). Details: vercel.com/docs/analytics/privacy-policy.

5. Contacting us by email

The site offers email addresses for getting in touch. If you write to us, we process your email address, your name if you give it, and the content of your message in order to handle your enquiry. Our general contact address is hello@fieldsmodel.org. Event pages additionally list addresses at nii.ac.jp, which are received by the National Institute of Informatics, Japan, on behalf of the respective colleague; that institution applies its own data protection rules to its mail system.

Legal basis: Art. 6(1)(b) GDPR where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract; otherwise Art. 6(1)(f) GDPR (our legitimate interest in responding to enquiries). We keep correspondence for as long as necessary to deal with the matter and for any statutory retention period, and delete it thereafter.

6. Applications for compute grants via GitHub

Applications for compute grants follow a standardised process described in a public repository on GitHub (github.com/hellofieldsmodel/submissions-instructions). GitHub is operated by GitHub, Inc., 88 Colin P. Kelly Jr. Street, San Francisco, CA 94107, USA (for users in the EU: GitHub B.V., Prins Bernhardplein 200, 1097 JB Amsterdam, Netherlands), as an independent controller. If you interact with the repository, for example by opening an issue, a pull request or a fork, your GitHub username, profile and everything you post are publicly visible and processed by GitHub under its own privacy statement.

We process the content of your proposal, the names and contact details of the applicants, and any information about your institution or prior work in order to evaluate the application, to communicate with you about it and, if it is accepted, to administer the grant. Legal basis: Art. 6(1)(b) GDPR (steps taken at your request prior to entering into an agreement) and Art. 6(1)(f) GDPR (our legitimate interest in selecting projects fairly and documenting our decisions). Accepted applications are kept for the duration of the project and for documentation afterwards; declined applications are deleted within twelve months unless you ask us to keep them for future rounds. Where a proposal is evaluated together with our compute partners, we share it with them only to the extent needed for the decision and the provision of compute.

7. Event registration via Google Forms

For events such as Fields Model Day we link to a registration form hosted by Google Forms, a service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The form is not part of this website: the data you enter (typically your name, email address and affiliation) is transmitted to and stored by Google, and Google processes it under its own privacy policy, which may involve transfers to the United States. We receive the responses and use them to plan and run the event, to communicate with registrants about it, and to report attendance to the venue.

Legal basis: Art. 6(1)(b) GDPR (registration at your request) and Art. 6(1)(f) GDPR (our legitimate interest in organising the event). Registration data is deleted within six months after the event unless you have agreed to further contact.

8. Links to other websites

This site links to external services such as GitHub, Hugging Face, Kaggle, Google Maps, LinkedIn, arXiv and partner websites. No data is transmitted to these providers until you click a link; from then on their respective privacy policies apply.

9. Recipients and international transfers

Recipients of personal data are the service providers named in this notice (Vercel, GitHub, Google), our compute partners in the case of grant applications, and, where required, authorities. Where data is transferred outside the European Economic Area, we rely on adequacy decisions (including the EU-U.S. Data Privacy Framework for certified recipients) or the EU Standard Contractual Clauses.

10. Your rights

Under the GDPR you have the right to access your personal data (Art. 15), to have it rectified (Art. 16) or erased (Art. 17), to restrict its processing (Art. 18), to data portability (Art. 20) and to object to processing based on legitimate interests (Art. 21). Where processing is based on consent, you may withdraw consent at any time with effect for the future. To exercise these rights, contact us at hello@fieldsmodel.org.

You also have the right to lodge a complaint with a supervisory authority. In Austria this is the Österreichische Datenschutzbehörde, Barichgasse 40–42, 1030 Vienna, www.dsb.gv.at, dsb@dsb.gv.at.

11. No automated decision-making; no obligation to provide data

We do not use automated decision-making or profiling within the meaning of Art. 22 GDPR. You are not obliged to provide personal data to use this website; without contact details we cannot, however, respond to enquiries or process applications.

12. Changes

We will update this notice when the site or the services we use change. The date at the top indicates the current version.

Datenschutzerklärung – Kurzfassung (Deutsch)

Die vollständige Fassung in englischer Sprache oben ist maßgeblich. Stand: 2026-10-17.

Verantwortlicher: Benchmarks and Baselines (ZVR 1611538783); siehe Legal. Kontakt: hello@fieldsmodel.org.